What are some best practices for user exit strategy?
We have a key employee who is resigning. I would prefer to retain her attribution for stories she has posted for our institution. My first thought was to create a custom “resigned” user role and move her account there. Then I began to consider the various methods a user (whether actual employees or not) may exit as a contributor.
- Temporary Leave
- Internal Promotion
- Position Change
- Asked to have Attribution Removed
- Asked to have Content Removed
My first inclination is to move the user into a logical role. This would preserve both the frontend and backend attribution. It would also allow a simple method for reinstating users upon their return. In addition, there could be some benefit in a report on the history of user activity as well.
I decided to start with creating one “additional” role, resignee. A funny looking word that spellcheckers don’t seem to know about yet. But it covers the primary and most likely issue, an employee that has resigned, perfectly. I can add “additional” roles as situations present. I am calling it an additional role because I also created an array custom alternatives to the default list. (And this is an option in the WordPress user editor) Ignore the business prefix (blurred) and you can see I ended up using former as a prefix. Now an employee and leave the institution and we can demote their account to it’s corresponding former role. This will maintain system context and public attribution. So the account could be
former-editor + resignee.
Side note: the prefix also kept the custom roles grouped in the editor
It was working great until an employee wanted to assign a lot of backdated articles to a former employee. That special role was not selectable in the front-end for attribution since it shared the same privilege as a subscriber, that being read only. I had to add the custom array to the selection loop. Now the users are back to attributing work as needed.
Still open for some semantics and logic ideas.